Hot Topic: Preparing to End the SWE Year

Jessica Nayes, FY09 RCNE

As many of us are counting down the weeks we have left of class until summer break, keep in mind there are several tasks that need to be accomplished to end the SWE year with everything in order. To name a few: transitioning roles to a new officer team, ensuring all your national paperwork is in, and preparing for anything that will be happening for the next year. Feel free to use this post as a checklist!

Section To-Do’s

  • Nominate a SWEFL (SWE Future Leader), due May 1st
    • Please nominate outstanding members in your collegiate section. Candidates for SWEFL nominations should be an undergraduate in first or second year of school with potential for future leadership in SWE. SWEFL candidates are chosen based on their nominations and availability to attend the Collegiate Leadership Forum (CLF) this summer in Chicago from July 30 – August 2nd. Nomination form: http://www.surveymonkey.com/s.aspx?sm=fMHFAX5B0FrBhqILcUNtRw_3d_3d
  • Final Quarterly Section Report, due May 10
    • Remember that your RCRs need to compile your section reports after you send them in, so send in your section reports before you get overwhelmed by finals and studying!
  • Send in new officer information, due June 1st
    • National SWE needs to know your section’s FY10 Section Officer info! All elections should be completed by then, and a number of schools have already passed along the information.
  • Annual and Financial Reports, due June 30th to HQ (online or paper copy)
    • Now is a good time to start working on completing these reports. Even thought they are not due until June 30th, who wants to spend the summer focusing on SWE?
    • Annual Report
      • www.swe.org –> My SWE Communities (log-in) –> SWE Region and Section Resources
      • To submit online – go to Links (click “view all”) – click on “Collegiate Section Annual Report (online)”
      • To submit a paper copy – download the report forms and submit a hard copy to SWE HQ, go to Resources (click “view all”) – click on “Collegiate Annual Report Form”
    • Financial Report
      • www.swe.org –> My SWE Communities (log-in) –> SWE Region and Section Resources
      • To submit online – go to Links (click “view all”) – click on “EZ Collegiate Section Financial Report (online)” (for sections <$10,000) OR click on “Collegiate Section Financial Report (online)” (for sections >$10,000)
      • To submit a paper copy – download the report forms and submit a hard copy to SWE HQ, go to Resources (click “view all”) – click on “EZ Collegiate Financial Report Form” (for sections <$10,000) OR click on “Collegiate Financial Report Form” (for sections >$10,000)
  • Apply for Awards! (see website)
    • All sections are encouraged to apply for the available awards, including Outstanding Collegiate Section and more! All awards and due dates are posted on the SWE website: Awards and Competitions
    • Section awards, due July 1st

Individual To-Do’s

  • Don’t forget to renew your SWE membership!
  • Join a national committee, due May 8th
    • Committees are a great way to get involved at the national level without an overwhelming commitment, and there are committees to suit everyone’s needs. If you’re interested, fill out the volunteer interest form by May 8.
  • Transition with the next officer!
    • Remember your first thoughts on becoming an officer in your SWE section? Were you lost and confused or well-aware of what you got yourself into? Help your succeeding officer out by walking them through what the position is like, offer them resources to take with them, and don’t forget to let them know who to contact for help later!

Good luck with everything, and remember that your RCRs and RCNE are only an email away at rcr-h@swe.org and rcne-h@swe.org.

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