When you’re holding really big outreach events, you might need a Certificate of Insurance. They make sure that SWE doesn’t go bankrupt if something goes wrong at the event. You should get a COI if your event meets any of the following criteria:
- Length of 3 or more days
- Overnight stay
- Expected attendance of 100+ people
- Outdoor event
- Alcohol served
- Children under 18 years of age attending
- Inadequate student to chaperone ratio (varies –
depending on age of children)
- Day camp
In the past, our insurance company would pay the overage if the cost of insurance went over our set amount.
This year, they’re stopping.
If your event needs a Certificate of Insurance, you now need to get an estimate, and your section will have to pay any extra charges (~ $0.50 per girl, for events of 100+ people). But every event is different, and you might have to pay less, or even nothing!
To obtain additional insurance, you should contact Michael Chan at SWE HQ (firstname.lastname@example.org) and submit a form to get an estimate of additional insurance cost. Do this early, because your outreach chair needs to account for this fee in their event budget.
Life lesson: to avoid insurance fees, don’t hold dangerous outreach events.